Careers

Administrative Assistant (Part-Time) Posted 10/19/2026

Applications due November 24, 2026

Oregon East Symphony is looking for an organized, people-oriented Administrative Assistant to keep our office, concerts, and education programs running smoothly. You’ll be the friendly first point of contact for patrons, donors, and volunteers, and a key partner to our Executive Director in serving Umatilla and Morrow Counties.

The Details

• Location: OES Office, 345 SW 4th St, Pendleton, OR 97801 (some remote work possible)

• Hours: 20-25 hours/week, including 16 hours of in-office public hours (10am-2pm, Monday-Thursday, except holidays and Pendleton Round-Up). Remaining hours are scheduled by agreement. The role also includes approximately 12 hours on each of 5-6 concert weekends per season.

• Compensation: $20-22/hour, depending on experience and qualifications

• Benefits: No employer-provided benefits

• Reports to: Executive Director

• Works with: Education Director, Conductor and Artistic Director, Board of Directors, and volunteers

• Preferred start date: January 4, 2027

What You’ll Do

• Staff our public office hours and handle patron transactions in person, by mail, by phone, and online, including ticket sales and donations

• Answer general questions from the public

• Handle bookkeeping: invoices, payments, checks, vendor and customer records, account reconciliation, and bank deposits

• Maintain accurate print and digital records, including ticket holder, donor, sponsor, seating, registration, and contract information

• Assist the Executive Director with orchestra personnel management (contracting musicians, arranging accommodations for performers, distributing music)

• Assist with publicity materials such as press releases, print ads, posters, and radio ad copy

• Handle light graphic design (concert programs, signage, tickets) and light website and social media maintenance

• Manage mail, office supplies, and the upkeep of our office

What We’re Looking For

• Strong verbal and written communication skills

• Strong organizational skills and attention to detail

• Ability to follow written and verbal instructions and to handle multiple tasks and priorities professionally

• Demonstrated ability to work well with the public

• Willingness and ability to build long-term relationships with OES volunteers

• Proficiency in QuickBooks and Mailchimp, Microsoft Office (Word, Excel, Publisher), Google Workspace (Gmail, Drive, Sites, Meet, Calendar), and Square

• Ability to stand for extended periods, bend, stretch, twist, or reach, and to lift up to 25 pounds

How to Apply
Email a resume, cover letter, and three references to careers@oregoneastsymphony.org, or mail them to Oregon East Symphony, Attn: J.D. Kindle, PO Box 1436, Pendleton, OR 97801. Materials must be received by November 24, 2026. Interviews will be held the week of November 30, 2026. Offers of employment are contingent on a background check conducted by the Oregon State Police.

[Download the full job posting (PDF)]

About Oregon East Symphony
Oregon East Symphony is a 501(c)(3) cultural nonprofit established in Pendleton in 1986. Our mission is “To sustain a symphony orchestra, chorale and music education program to enhance the cultural richness of Umatilla and Morrow Counties and the Umatilla Indian Reservation.” We present an annual symphony and chorale concert season and Playing for Keeps, a classical music education program for rural youth.

Oregon East Symphony is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We welcome applicants from all backgrounds, including members of the communities we serve. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.